Meeting Agenda

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  CITY OF WOBURN

JUNE 13, 2016 – 7:00 P.M.

SPECIAL MEETING OF THE CITY COUNCIL

COUNCIL CHAMBER, WOBURN CITY HALL

Roll Call

Anderson Gately
Campbell Higgins
Concannon Mercer-Bruen
Gaffney Tedesco

Haggerty

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VOTED to dispense with the reading of the previous meeting’s Journal and to APPROVE, all in favor, 9-0.

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Pursuant to Woburn Municipal Code Title 3, Article I, Section 3-3(C), and to Rule 31 of the

Rules and Orders of the City Council, the President of the City Council has called a Special Meeting of the City Council for the purposes of reviewing, conducting a public hearing and taking action as determined by the City Council on the Fiscal Year 2017 Budget, taking action on financial matters presented and pending before the City Council, taking action on financial matters pending in Committee on Finance, providing a first reading for financial matters, and for any other matters that may legally come before the City Council. _________________________

Motion made and 2^nd to suspend the rules for the purposes of hearing from Mayor Scott D. Galvin regarding the FY2017 budget. Mayor Galvin stated that the budget is lean, and that the budget is well under Proposition 2½ restrictions. Alderman Gately stated that last year there was an offset of $88,000.00 in the IT Department budget from the Cable Television and

Telecommunications Revolving Fund but not this year. Mayor Galvin stated that the city was preparing to comply with a State ruling that you cannot offset the IT Department budget from the revolving account without State approval, that the ruling has been delayed for one year, that it is responsible not to offset this year, that the fund was only used for some transfers for licenses, that the new IT Director will be starting on July 14, 2016, that he wants to address issues raised about the Parks Department budget, that since 2011 the city has funded over $368,000.00 in capital items for the Parks Department including vehicles and mowers at the request of the department, that the Parks Superintendent is wrong to say that he does not have the equipment and this is an insult, that over $100,000.00 was spent on Library Field, $25,000.00 was spent at Weafer Park, $1,000,000.00 was spent at Leland Park, $2,000,000.00 was spent at McElhiney Field with a $500,000.00 grant, and that it is an insult for the Parks Department department head to make allegations without documentation. Alderman Anderson stated that no one has questioned the Mayor’s dedication to the parks and open space, and that the zero dollar line item for equipment in the budget is the issue. Mayor Galvin stated that $72,000.00 was approved for the Parks Department, that $38,000.00 was approved for Gonsalves Field, that the Parks Superintendent requested a couple of vehicles, that every department head requests multiple items but the issue is what the city can afford, that the Parks Department budget is $400,000.00 and the department received approximately 25% of that amount in equipment, that the Parks Department will not get everything it asks for, that the Parks Superintendent cannot say that he does not have the equipment to get the job done, and that the Parks Superintendent has more than adequate equipment spending in his department. Alderman Gately stated that when trucks with trailers are fifteen years old the need to be replaced, that the weight on these trucks is disastrous, that the Parks Department has maintained the equipment to keep it operating, and that the Parks Superintendent stated that he has a few trucks that are very old. Alderman Concannon stated that the Parks Superintendent said his department has more responsibilities and more fields to maintain, that he said he needed more equipment and more staff, that he seemed to make a sincere request, that the message was that the Parks Department needed more help and the Parks Superintendent gave specifics regarding the staff and equipment, and that the Parks Department keeps the facilities in good shape. Mayor Galvin stated that the for the six years he has been Mayor and sixteen years that he was Alderman the Parks Superintendent has been beating the same drum, that the Parks Department has very little work in the off season, that the Parks Department budget is enough to suffice, that he questions why money is spent for some staff during the winter months, and that receipts come in from Comcast of approximately $80,000.00 a year and a deposit of those funds will be made soon. PUBLIC HEARING OPENED. A communication dated June 11, 2016 was received from Michael Mulrenan, 937 Main Street stating that he supports the budget proposed by the Mayor. Motion made and 2^nd that the communication be received and made part of the record, all in favor, 9-0. Motion made and 2^nd that the public hearing be closed, all in favor, 9-0. PUBLIC HEARING CLOSED.  _________________________

A discussion of the Fiscal Year 2017 Budget as submitted and recommended by the Mayor ensued in which each page of the Budget was reviewed by the City Council. On motion made and 2^nd each page of the Budget was approved with 9 in favor, 0 opposed unless otherwise indicated herein.

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Motion made and 2^nd to take Page 31 School Department out of order, all in favor, 9-0. Alderman Concannon stated that he has a family member who works in the School Department, and that since he is not voting directly on a salary item but rather the entire budget amount for the department nothing further is required except disclosure. Alderman Higgins stated that she has a family member who works in the School Department, and that she is making disclosure. Alderman Tedesco stated that he has a family member who works in the School Department, and that he is making disclosure. Motion made and 2^nd to approved Page 31 School Department, all in favor, 9-0.

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Motion made and 2^nd to return to the regular order of business, all in favor, 9-0.

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Relative to Page 1 City Council Department. Motion made and 2^nd that Page 1 City Council Department be approved, 8 in favor, 0 opposed, 1 abstained (Campbell abstained). _________________________

Relative to Page 3 Mayor Community Services Department. Motion made and 2^nd that Page 3 Mayor Community Services Department be approved, 7 in favor, 2 opposed (Anderson, Concannon opposed).

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Relative to Page 10 City Clerk Department. Motion made and 2^nd that Page 10 City Clerk Department be approved, 8 in favor, 0 opposed, 1 abstained (Campbell abstained). Motion made by Alderman Gately to reconsider his vote, 2^nd by Alderman Anderson, all in favor 9-0. Motion to suspend the rules for the purposes of hearing from the Mayor on the issue, all in favor, 9-0. Alderman Anderson asked the Mayor if he reviewed the communication from the City Clerk relative to transferring money from the Sick Leave Buyback line to Rehab Archive Vaults line. Mayor Galvin stated that he preferred to wait, and that the budget can be approved and go from there. Motion made and 2^nd to return to the regular order of business, all in favor, 9-0. Motion made and 2^nd that Page 10 City Clerk Department be approved, 8 in favor, 0 opposed, 1 abstained (Campbell abstained).

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Relative to Page 11 Election and Registration Department. Motion made and 2^nd that Page 11 Election and Registration Department be approved, 8 in favor, 0 opposed, 1 abstained (Campbell abstained).

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Relative to Page 16 Board of Appeals Department. Motion made and 2^nd that Page 16 Board of Appeals Department be approved, 8 in favor, 0 opposed, 1 abstained (Anderson abstained).

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Relative to Page 18 Police Department. Motion made and 2^nd that Page 18 Police Department be approved, 8 in favor, 0 opposed, 1 abstained (Tedesco abstained). _________________________

Relative to Page 19 Police Department. Motion made and 2^nd that Page 18 Police Department be approved, 8 in favor, 0 opposed, 1 abstained (Concannon abstained). _________________________

Relative to Page 25 Fire Department. Motion made and 2^nd that Page 18 Police Department be approved, 8 in favor, 0 opposed, 1 abstained (Concannon abstained). _________________________

Relative to Pages 45 and 46 Cemetery Department. Motion made and 2^nd to suspend the rules for the purposes of hearing from the Cemetery Commission, all in favor, 9-0. Cemetery Commission Chair John Sawyer stated that he has called each of the Aldermen, that he is not certain whether it was past practice or a miscommunication but no one appeared from the Cemetery Commission at the Committee on Finance meeting last week, that going forward he will appear before the City Council to answer questions about the Cemetery Commission. Alderman Gately stated that there was concern about the size of the budget and no representative of the Cemetery

Commission being present at the meeting. Motion made and 2^nd that Pages 45 and 46 Cemetery Department be approved, all in favor 9-0.

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Relative to Pages 51 and 52 Veterans Department and United Veterans Council Department. Motion made and 2^nd to suspend the rules for the purposes of hearing from the Mayor relative to the Veterans Department and the United Veterans Council, all in favor, 9-0. Mayor Galvin stated that there is a department head and that is where it stands, that he is leery about bringing on additional staff in that department, and that in his opinion the staffing of the department is sufficient. Motion made and 2^nd to return to the regular order of business, all in favor, 9-0. Motion made and 2^nd that Pages 51 and 52 Veterans Department and United Veterans Council Department be approved, all in favor 9-0.

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Relative to Pages 58 and 59 Parks Department. Alderman Anderson stated that the Parks Superintendent made a compelling case for equipment, that the Mayor has to deal with the department heads as Chief Executive Officer, that he contemplated making a motion under the provisions of M.G.L. Ch. 44, Sec. 33 for additional funds for equipment but the Mayor does not believe this is warranted, and that it does not seem warranted to force an appropriation which they Mayor may not allow to be spent. Alderman Higgins stated that there is clearly a disconnect, and that the Mayor and Parks Superintendent should meet to determine the needs of the Parks Department. Motion made and 2^nd that Pages 58 and 59 Parks Department be approved, 8 in favor, 1 opposed (Haggerty opposed).

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Note: There was no Page 43, no Page 78 and no Page 83 included in the budget.

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Motion made and 2^nd for a five minute recess, all in favor, 9-0.

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President Haggerty called the meeting back to order.

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Motion made and 2^nd that the WATER & SEWER ENTERPRISE FUND BUDGET including indirect costs in the sum of $19,551,088.31 be ADOPTED, ROLL CALL: Anderson – Yes, Campbell – Yes, Concannon – Yes, Gaffney – Yes, Gately – Yes, Higgins – Yes, Mercer-Bruen – Yes, Tedesco – Yes, Haggerty – Yes, MOTION PASSES.

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Motion made and 2^nd that the GENERAL FUND BUDGET in the sum of $120,555,519.71 be

ADOPTED, ROLL CALL: Anderson – Yes, Campbell – Yes, Concannon – Yes, Gaffney – Yes, Gately – Yes, Higgins – Yes, Mercer-Bruen – Yes, Tedesco – Yes, Haggerty – Yes, MOTION PASSES.

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Motion made and 2^nd that the total FISCAL YEAR 2017 BUDGET for the City of Woburn in the sum of $138,620,497.24 be ADOPTED, ROLL CALL: Anderson – Yes, Campbell – Yes, Concannon – Yes, Gaffney – Yes, Gately – Yes, Higgins – Yes, Mercer-Bruen – Yes, Tedesco – Yes, Haggerty – Yes, MOTION PASSES.

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FISCAL 2017

                       CITY OF WOBURN                                                                   BUDGET

ORDERD:    that for the purpose of defraying expenses for the fiscal year  July 1,2016 / June 30, 2017 the following sums of money be and they are respectfully appropriated to the accounts and for objects and purpose herein after stated and explained:

Dept.

Page               Department               Code #                                           Summary      FY17 Total

9. Data Processing      0154    Salary $112,000.00

Maintenance                $343,800.00                                                                             $455,800.00

9. City Clerk      0161    Salary $291,009.73

Maintenance                     $7,350.00

Outlays                                     $0.00                                                                        $298,359.73

9. Election & Reg         0162    Salary $81,943.92

Maintenance                  $38,900.00

Outlays                                     $0.00                                                                        $120,843.92

9. License Commission           0164    Salary $12,000.00

Maintenance                            $0.00                                                                              $12,000.00

9. Human Resources 0170    Salary $151,552.86

Maintenance                     $8,600.00                                                                             $160,152.86

9. Conservation 0171 Salary $108,888.95 Maintenance $5,150.00

Outlays                              $7,000.00                                                                        $121,038.95

Planning Bd/Comm

15. Devel            0172    Salary $240,462.67

Maintenance                  $76,000.00                                                                             $316,462.67

15. Board of Appeals    0173    Salary $22,000.00

Maintenance                            $0.00                                                                              $22,000.00

15. Sundry Boards         0174    Maintenance $38,700.00      $38,700.00

18‐21     Police                                    0210       Salary                         $7,876,041.04

22. Maintenance           $721,484.00
23. Outlays         $10,600.00          $8,608,125.04

24‐25     Fire                                       0220       Salary                         $6,436,617.66

26. Maintenance           $449,244.00
27. Outlays         $5,000.00          $6,890,861.66
28. Inspection Services           0251          Salary $483,625.86 Maintenance          $10,550.00

Outlays                                     $0.00                                                                        $494,175.86

26. Sealer of Weights 0254    Salary          $15,848.56

Maintenance                        $500.00                                                                              $16,348.56

26. Civil Defense          0291    Salary          $38,390.86

Maintenance                            $0.00                                                                              $38,390.86

26. Woburn School      0300    Budget          $56,119,062.00

31          Northeast Regional            0301        Budget                       $1,786,672.00

Essex North Shore Agricultural &Technical School

31. District          0302    Budget             $176,301.00

$58,082,035.00

31. Engineering 0410    Salary $286,756.72

Maintenance                  $22,500.00

Outlays                            $14,900.00                                                                        $324,156.72

33‐36    Public Works                       0411       Salary                         $2,226,295.00

37          Public Works                       0412       Administration                $16,000.00

37     Public Works 0414    Tree Moth       $26,500.00 38          Public Works 0417    Street Maint    $409,000.00 39          Public Works 0418    Snow Remove $279,000.00 39          Public Works 0419    Traffic Control             $82,900.00 39          Public Works 0420    Street Lighting             $215,000.00

40 Public Works 0421 Repair & resur $0.00 40 Public Works 0422 Sidewalk Rep $0.00

40          Public Works                       0424        Comm. Events                $14,000.00

40          Public Works                       0425       Bridge Repair                           $0.00

40. Public Works           0426    Fence Repair                $0.00
41. Public Works           0428    City Garage     $0.00

41          Public Works                       0429        Telephone                         $2,000.00

41. Public Works           0430    Gas  &  Oil                    $272,000.00 42           Public Works 0432    Trucks & equip            $220,000.00
42. Public Works           0435    Public building            $365,000.00

44. Total Public Works            Budget          $4,127,695.00
45. Cemetery    0490    Salary $397,997.15
46. Maintenance           $0.00

46. Outlays         $0.00   $397,997.15
47. Board of Health     0512    Salary          $374,479.60
48. Maintenance           $43,550.00
49. Rubbish Removal 0495    Maintenance          $3,024,000.00          $3,442,029.60
50. Council on Aging    0541    Salary          $229,284.80

Maintenance                  $67,421.00                                                                             $296,705.80

46. Veterans Benefits 0543    Salary          $98,674.89 Maintenance          $2,500.00

Benefits                        $285,000.00                                                                         $386,174.89

46. United Veterans    0544    Maintenance          $11,200.00      $11,200.00
47. Public Library         0610    Salary          $912,698.00
48. Maintenance           $227,128.00

$1,139,826.00

46. Recreation 0620    Salary $131,867.82

55                                                                       Programs                        $89,320.00

56‐57                                                                  Maintenance                  $80,140.00                                                                             $301,327.82

58. Parks 0630 Salary $368,137.71 59          Maintenance $124,650.00
59. Outlays         $0.00   $492,787.71
60. Historical Comm.   0650    Maintenance          $500.00           $500.00

Handicap

61. Commission             0660    Maintenance $500.00           $500.00
62. Biotech Commission          0670    Maintenance $500.00           $500.00

Agricultural

63. Commission             0675    Maintenance $1,000.00        $500.00
64. Traffic Commission             0640    Maintenance $750.00           $750.00

Human Rights

63. Commission             0685    Maintenance $1.00   $1.00

Historical District

66. Commission             0690    Maintenance $1.00   $1.00
67. Maturing Debt         0710    Principal          $1,545,000.00

Interest                         $686,198.17                                                                       $2,231,198.17

66. Interest Temp Loans          0715    Interest           $150,000.00    $150,000.00
67. Woburn Retirement           0970    Salary&Maint $6,097,347.00           $6,097,347.00

Non Contributory

70. Pensions       0970    Salary $3,906.31        $3,906.31
71. Unemployment       0980    Maintenance $50,000.00      $50,000.00
72. Insurance     0980    Maintenance $19,028,851.53           $19,028,851.53

70. Medicare Tax           0980    Maintenance $800,000.00    $800,000.00

Water & Sewer Enterprise

Direct Charges to

                                                                                              Enterprise Fund                         $18,064,977.53

Indirect Charges Reflected

                                                                                              in General fund                           $1,486,110.78

Total Enterprise

Fund Budget                                                       $19,551,088.31                                      $18,064,977.53

Grand Total Fiscal

2017 Budget

Presented to the Mayor: June 15, 2016                  s/Scott D. Galvin June 15, 2016

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Motion made and 2^nd to suspend the rules for the purposes of adding the following matter to the Order of the Day as a late filed matter, all in favor, 9-0.

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ORDERED     That the sum of $43,796.93 be and is hereby appropriated as so stated from Mayor Salary Adjustments Acct #0112151-511016 $43,796.93 to Library Salary

Acct #0161051-511000 $43,796.93 – Purpose: Library union contract settlement.

I hereby recommend the above. s/Scott D. Galvin, Mayor

I have reviewed the above: s/Charles E. Doherty, City Auditor

s/President Haggerty

Motion made and 2^nd to suspend the rules for the purposes of hearing from the Mayor on the matter, all in favor, 9-0. Alderman Galvin stated that this will fund retroactive salaries following the settlement of the library contract, and that this will make the city whole through FY2016. Motion made and 2^nd to return to the regular order of business, all in favor, 9-0. Motion made and 2^nd that the MATTER be LAID ON THE TABLE, all in favor, 9-0. _________________________

Motion made and 2^nd to return to the regular order of business, all in favor 9-0.

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Motion made and 2^nd to ADJOURN, all in favor, 9-0. Meeting adjourned at 7:53 p.m.

A TRUE RECORD ATTEST:

William C. Campbell

City Clerk and Clerk of the City Council