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CITY OF WOBURN
JUNE 11, 2012 – 7:00 P.M.
SPECIAL MEETING OF THE CITY COUNCIL
COUNCIL CHAMBER, WOBURN CITY HALL
VOTED to dispense with the reading of the previous meeting’s Journal and to APPROVE, all in favor, 9-0.
Pursuant to Woburn Municipal Code Title 3, Article I, Section 3-3(C), a Special Meeting of the Woburn City Council convened for the purposes of reviewing, conducting a public hearing and taking action as determined by the City Council on the Fiscal Year 2013 Budget, taking action on financial matters presented and pending before the City Council, and for any other matters that may legally come before the City Council.
Motion made and 2nd to suspend the rules for the purposes of taking the Woburn Schools budget and the Northeast Vocational budget on page 31 out of order, all in favor, 9-0. Alderman Gately stated that he understands that the City Council cannot reduce specific lines of the Woburn School Department budget but that he wants to reduce the budget by $28,000.00 representing the funds allocated to the former Clapp School. Motion made and 2nd to reduce the Woburn Schools Budget on Page 31 School Department by $28,000.00, ROLL CALL: Anderson – Yes, DiTucci – Yes, Drapeau – Yes, Gaffney – No, Gately – Yes, Haggerty – No, Mercer-Bruen – No, Raymond
– Yes, Denaro – No, MOTION PASSES. Motion made and 2nd to approve Page 31 School Department consisting of the Woburn Schools Budget and Northeast Vocational Budget, as amended, all in favor, 9-0.
Motion made and 2nd to return to the regular order of business, all in favor, 9-0.
PUBLIC HEARING OPENED. Appearing was Denis Caprio, 29 Hudson Street and she stated that she is concerned about the former Clapp School, that there are construction materials in the building, that patch repairs are being made to the roof, and that the $28,000.00 should be kept in the Woburn Schools budget but not used for the Clapp School building. Ms. Caprio offered photographs of the Clapp School to the City Council for review. Motion made and 2nd that the nineteen photographs be received and made part of the record, all in favor, 9-0. Peter Aspesi, 31 Hudson Street stated that he is concerned about the secrecy about the former Clapp School building, and that elected officials of the city should not have to obtain permission to inspect the former Clapp School building. Michael Mulrenan, 937 Main Street stated that he is in favor of the budget as presented by the Mayor. Nancy Whalen, 75 Montvale Avenue stated that she speaks on behalf of the teachers and paraprofessionals of the Woburn Public Schools, and that she thanks the City Council for their thoughtful vote on the Woburn Schools budget. Motion made and 2nd to close the public hearing, all in favor, 9-0.
A discussion of the Fiscal Year 2013 Budget as submitted by the Mayor ensued in which each page of the Budget was reviewed by the City Council. On motion made and 2nd each page of the Budget was approved with all in favor (9-0) unless otherwise indicated herein.
Alderman Haggerty stated that the salary for the Deputy Treasurer/Collector was increased in recognition that the then-incumbent had seven years experience in the position, that the present incumbent is a Certified Public Accountant but does not have the same experience, that experience in the position is worth something, and that the practice of hiring a new employee without experience at the same salary as the former employee with experience devalues the experience. Motion made and 2nd to suspend the rules for the purposes of hearing from His Honor the Mayor, all in favor, 9-0. Mayor Galvin stated that the ordinance increasing the salary of the Deputy Treasurer/Collector was adopted perhaps based on the experience of the thenincumbent but that salary was then incorporated into to the Teamsters contract, that it may cause problems to reduce the salary at this time, and that the incumbent Deputy Treasurer/Collector is qualified for the position by training and is worth the salary being paid. Alderman Anderson stated that when the Deputy Treasurer/Collector was being appointed the salary should have been reduced, that the salary was not reduced at the time, that the salary is not incorporated in the union agreement, and that the full amount of the salary has to be funded. Motion made and 2nd to reduce the salary line for the Deputy Treasurer/Collector on Page 7 Treasurer/Collector Department to $66,496.54, 3 in favor, 6 opposed (Anderson, DiTucci, Drapeau, Mercer-Bruen, Raymond, Denaro opposed). Motion made and 2nd to approve Page 7 Treasurer/Collector Department, all in favor, 9-0.
Alderman DiTucci stated that the information systems management is necessary at city hall, that she would rather see the money used for a consultant than adding a position to the payroll with the commensurate benefits, and that after twenty years the person’s skills will no longer be relevant but the individual will still be on the budget. The President recognized a consensus of the City Council to allow the Mayor to speak without a formal vote to suspend the rules. Mayor Galvin stated that the consultant for the Manager of Information Systems (MIS) position is an option, that currently the city’s chief appraiser serves this role, that approximately a dozen communities in the area have Information Technology departments, that there are three employees in the Burlington Information Technology department, three in Lexington, one in Medford, four in Reading, six in Somerville, nine in Waltham, one in Winchester, three in Westford, one in Melrose, three in Peabody and three in Marlboro, that the city is seeking to establish one position, that the position will provide convenience to the public by providing online resources, and that outsourcing the position is an option but will in the end be at an hourly rate whereas the city can have an in-house position providing dedicated service the city. Alderman Mercer-Bruen stated that she supports this MIS position as a full-time position, that this could be accomplished through a short term contract, that the contract employee would be in city hall full time but would not be on the city’s books as a permanent employee, that she is concerned that the schools will not be included under this position, that other cities and towns mentioned having staff in the departments indicates that those departments may have grown, and that the position would be funded through the revolving account. Alderman DiTucci stated that the city needs to take a look at the full technology system, that some departments are using different software and computers, that there should be a complete integration of technology, and that the city can have a consultant on contract for these issues. Alderman Gately stated that some technical assistance is needed, that he will support an outside consultant at some point, that he is concerned that the communities referenced with information technology departments are having difficult times and often pursue Proposition 2½ overrides, and that he will not support the establishment of a permanent position at this time. Alderman Raymond stated that he supports having an MIS position, that if an outside consultant is used then an individual in-house will have to direct the outside consultant, that this will result in someone in city hall managing the person rather than having a self-managed position, and that the city could hire a contract employee. Alderman Drapeau stated that the request is based on need, that he would prefer the chief appraiser focus on that position rather the computer issues, that there is value in the position, that he would prefer the city and school information technology services be combined, that at this time this position is a good place to begin, that some staff members have had trouble with computers which slows workflow, that contracting an outside consultant for forty hours per week would likely be cost-prohibitive, that the funds will be coming from cable television fees and will not be borne by the taxpayers, and that he will support the establishment of the position. Alderman Anderson stated that the city needs someone to deal with computer issues, that he is concerned that this proposal is being fast-tracked, that the language of the revolving fund need to be clarified, that the consultant may be a viable alternative, that there is a data processing department already established under the ordinances, that if one individual is selected for the position then the revolving account should include hardware upgrades, and that there is no current plan to upgrade the city’s hardware regularly. Mayor Galvin stated that the revolving account has language relative to pay and benefits for the MIS position, and that the revolving account with the appropriate language was submitted to the City Council. Alderman MercerBruen stated that there is no point in waiting until there is an integrated city and school department MIS position, that the process will take some time, that consultants are hired in the private sector for these positions, that taxpayers paying the cable fee as part of their bill for services will fund this position each month through the cable television service bills, and that currently the proposed position would fall outside the union. Human Resources Director Jan Cox stated that the position would be a department head, that the position is not listed as a certified job title under the Teamsters contract, and that it is likely that the union would demand that the position be certified as being under the department head union contract. Alderman DiTucci stated that hiring an outside consultant allows the city to hire individuals with up-to-date skills and knowledge, that the outside consultant will drive their programs through city hall and would be self-directed, and that an in-house position will eventually be a union position with those benefits. Mayor Galvin stated that a number of department heads continue to improve their skills, and that the department heads do not sit at their desks but continue to learn. Alderman DiTucci stated that changes in computing are more revolutionary than what other positions face. Alderman Anderson stated that the City Council could recess in order to obtain a copy of the proposed revolving account language relative to the position for review. Motion made and 2nd for a ten minute recess, all in favor, 9-0. President Denaro called the meeting back to order. City Solicitor Ellen Callahan Doucette stated that the City Council cannot get into the making of contracts due to provisions in the City Charter, that the contract for the MIS would have to go out to bid and could be for a term no longer than three years, that a contract consultant might be able to claim rights as an employee after a period of time, and that the Police Chief and Fire Chief have personal service contracts with the city at this time. Alderman Haggerty stated that if an independent company is hired that city may not have the issues of legacy costs for an employee. Alderman Mercer-Bruen stated that she agrees that having an outside company may avoid the legacy costs. City Solicitor Callahan Doucette stated that emails are not confidential except for certain exemptions, and that if an individual was hired as a confidential employee then the position could not be in the union. Alderman Drapeau stated that if the position becomes part of the union and the position is cut from the budget at some point he is concerned that there may be union issues. City Solicitor Callahan Doucette stated that once the first year of a union contract is funded the city has to fund the entire contract, and that if the revolving fund is not renewed there may be issues with the union. Human Resources Director Jan Cox stated that the position could be cut from the budget but that once the position is established the salary cannot be reduced if the position remains, that the education could apply if the position became a union position, that if the person is working under a contract at the city’s direction then the individual could be entitled to benefits, that if a company is hired to provide the services then the city will be paying the benefits as well as profit to the company as part of the fee, and that a contract employee may not be as dedicated as a permanent employee. City Solicitor Callahan Doucette stated that if the individual was terminate there may be issues, that the proposed language of the revolving account has language stating the criteria necessary to use the funds for the MIS position however the language should have the salary stated within the proposed Order to limit the expenditures, and that the funds can be used for the city’s technology interests which is broad. Motion made and 2nd to delete Manager of Information Systems line on Page 9 Data Processing Department, ROLL CALL: Anderson – No, DiTucci – Yes, Drapeau – No, Gaffney – No, Gately – Yes, Haggerty – Yes, Mercer-Bruen – Yes, Raymond – Yes, Denaro – Yes, MOTION PASSES. Motion made and 2nd to approve Page 9 Data Processing Department, as amended, all in favor, 9-0.
Alderman Haggerty stated that the Mayor Department budget includes two employees being paid to oversee the CitiStat program, that these appear to be bonus payments, and that these items should be reflected under the individual budgets. Motion made and 2nd to approve Page 2 Mayor Department, 7 in favor, 2 opposed (Haggerty, Denaro opposed).
Motion made and 2nd to reduce Equipment & Maint on Page 6 Assessor Department from
$2,100.00 to $1,500.00, 4 in favor, 5 opposed (Anderson, DiTucci, Drapeau, Raymond, Denaro opposed). Alderman Drapeau stated that the personal property audit has proven to being in more revenue than the expense. Chief Appraiser Andrew Creen stated that the $20,000.00 for the Personal Property Audit line is designed to allow the city to perform closer inspection of high value personal property accounts, that there are complex properties in the industrial area, and that the city may be undervaluing some of these accounts. Alderman Anderson stated that the
Personal Property Audit is in addition to the Assessors Personal Property program. Chief Appraiser Creen stated that the personal property accounts would still be self-reporting but there would be more information supplied by the property owner, that every business has to report to the city all of their personal property, that the Personal Property Audit would allow further review of certain high value accounts, and that there are a number of candidate business sectors for which this program would have value. Motion made and 2nd to reduce Personal Property Audit on Page 6 Assessor Department from $20,000.00 to $0, 5 in favor, 4 opposed (DiTucci, Drapeau, Gaffney, Raymond opposed). Motion made and 2nd to approve Page 6 Assessor Department, as amended, all in favor, 9-0.
Motion made and 2nd to approve Page 13 Human Resources Department, 8 in favor, 1 opposed (Gately opposed).
Motion made and 2nd to approve Page 16 Board of Appeals Department, 8 in favor, 0 opposed, 1 abstained (Anderson abstained).
Alderman Gately stated that he is not in favor of the Health Agent receiving the Animal Inspector stipend, and that when the Animal Inspector retired the stipend should have been retired as well. Motion made and 2nd to approve Page 47 through Page 49 Board of Health Department, 8 in favor, 1 opposed (Gately opposed).
Alderman Mercer-Bruen stated that she has concerns with the establishment of the new Wellness Recreation Coordinator position similar to those of establishing the MIS position, and that she has a concern about adding positions to the payroll. Alderman Gately stated that he is concerned about adding another full-time position to the budget, that he is will to establish a part-time position at 19.5 hours per week with no benefits, and that he will not support the establishment of the position as a full-time position. Alderman Gaffney stated that the new position could be self-funded by bringing in new programs that will benefit the city. Alderman Drapeau stated that the city is acquiring more recreation space and that it makes sense to have another position to coordinate the recreation programs. Alderman DiTucci stated that there is a need for new positions in other departments but she cannot justify putting another person the payroll. Alderman Anderson stated that the Recreation Department is run by one full-time employee with one part-time employee, that there is a possibility of an expanding adult recreation programs, that the revolving account brings in substantial funds, that there is little fat in the budget, that he supports the establishment of the position, and that the city needs more than one person to run the Recreation Department. Motion made and 2nd to suspend the rules to hear from the Mayor, all in favor, 9-0. Mayor Galvin stated that it may be that other departments need more assistance but the city has a lot of recreation space and the one person department needs assistance, that it is a fallacy to state that the city is adding positions, and that there has been no net addition of positions in the city. Motion made and 2nd to return to the regular order of business, all in favor, 9-0. Alderman Haggerty stated that the Recreation Director found $15,000.00 in the budget to use towards the salary of the new position. Alderman Mercer-Bruen stated that this is a new position, and that if a business plan was presented to show what programs would be started and the revenue that would be generated she could support the position but that these expenses are coming out of the General Fund. Motion made and 2nd to delete the Wellness Recreation Coordinator on Page 55 Woburn Recreation Department, 4 in favor, 5 opposed (Anderson, Drapeau, Gaffney, Haggerty, Drapeau opposed). Motion made and 2nd to approve Page 55 through Page 57 Woburn Recreation Department, 8 in favor, 1 opposed (DiTucci opposed). _________________________
Alderman Gately stated that the chemist position is not needed under the Water & Sewer Enterprise Fund as the work is sent out, and that until there is a certified laboratory in the water treatment plant building there is no need for a chemist. Alderman Anderson stated that the position was moved from the Department of Public Works budget. Motion made and 2nd to suspend the rules for the purposes of hearing from the Mayor, all in favor, 9-0. Mayor Galvin stated that there were fifty-three Department of Public Works positions and now there are fiftyone, that this position was in the Water Service Department and was moved to the pumping station, that eliminating the position would reduce the Department of Public Works to fifty positions, that the results still have to go out after being tested, that the pumping station was a major investment, and that it is beneficial to have another set of eyes watching the water. Alderman Gately stated that he is concerned that four positions might be filled when two positions went unfilled last year. Mayor Galvin stated that Weston and Sampson are performing the testing at this time. Alderman Gately stated that if there was a choice he would prefer to fund the equipment operator position rather than the chemist position. Motion made and 2nd to approve Page 77 Water & Sewer Enterprise Fund Salary, 7 in favor, 2 opposed (Gately, Raymond opposed).
Motion made and 2nd for a ten minutes recess, all in favor, 9-0.
President Denaro called the meeting back to order.
Alderman Drapeau made a motion that was 2nd to reconsider his vote on Page 76 Water & Sewer
Enterprise Fund Indirect Costs for the purposes of making a correction noted by the City Auditor, all in favor, 9-0 Motion made and 2nd to approve Page 76 Water & Sewer Enterprise Fund Indirect Costs in the amount of $1,442,665.59, as amended, all in favor, 9-0.
Alderman DiTucci made a motion that was 2nd to reconsider his vote on Page 70 Contributory
Pensions Woburn Retirement System for the purposes of making a correction noted by the City Auditor, all in favor, 9-0 Motion made and 2nd to approve Page 70 Contributory Pensions
Woburn Retirement System in the amount of $4,884,138.00, as amended, all in favor, 9-0.
Motion made and 2nd for a ten minute recess, all in favor, 9-0.
City of Woburn
Additions & Deletions
Budget FY 2013
Deletions Account #
|Department||Description||ORG #||OBJECT #||
|Schools||Clapp School||02*||5*||$ 28,000.00|
|Data Processing||MIS||0115451||511000||$ 89,000.00|
|Data Processing||Revolving fund||0115451||511000||$ (89,000.00)|
|Assessor||Personal Property Audit||0113757||584043||$ 20,000.00|
Total Budget $ 104,537,695.52
Water & Sewer Enterprise Fund
|Department||Description||ORG #||OBJECT #||
|Water & Sewer Enterprise Fund||Indirect Costs||
|Orginal Mayor’s Enterprise Budget|| $
|Original Mayor’s Indirect charges|| $
Net $ Deletions/Additions (200.00)
New Total $
Enterprise Budget 18,512,100.96
President Denaro called the meeting back to order.
Motion made and 2nd to return to the regular order of business, all in favor, 9-0.
Alderman Gately made a motion that was 2nd to reconsider his vote on Page 14 Conservation Commission for the purposes of correcting the record to indicate that he abstained from the vote, all in favor, 9-0 Motion made and 2nd to approve Page 14 Conservation Commission, 8 in favor, 0 opposed, 1 abstained (Gately abstained).
Motion made and 2nd that the WATER & SEWER ENTERPRISE FUND BUDGET including indirect costs in the sum of $18,512,100.96 be ADOPTED, ROLL CALL: Anderson – Yes, DiTucci – Yes, Drapeau – Yes, Gaffney – Yes, Gately – Yes, Haggerty – Yes, Mercer-Bruen – Yes, Raymond – Yes, Denaro – Yes, MOTION PASSES.
Motion made and 2nd that the GENERAL FUND BUDGET in the sum of $104,537,695.52 be
ADOPTED, ROLL CALL: Anderson – Yes, DiTucci – No, Drapeau – Yes, Gaffney – Yes, Gately – No, Haggerty – Yes, Mercer-Bruen – Yes, Raymond – No, Denaro – Yes, MOTION PASSES.
Motion made and 2nd that the total FISCAL YEAR 2013 BUDGET for the City of Woburn in the sum of $121,607,130.89 excluding indirect costs be ADOPTED, ROLL CALL: Anderson – Yes, DiTucci – No, Drapeau – Yes, Gaffney – Yes, Gately – No, Haggerty – Yes, Mercer-Bruen – Yes, Raymond – No, Denaro – Yes, MOTION PASSES.
CITY OF WOBURN FISCAL 2013 BUDGET
ORDERED: that for the purpose of defraying expenses for the fiscal year July 1,2012 / June 30, 2013 the following sums of money be and they are respectfully appropriated to the accounts and for objects and purpose herein after stated and explained:
Page Department Dept Code # Summary Total
- City Council 0111 Salary 92,469.79
Maintenance 10,700.00 103,169.79
- Mayor 0121 Salary 132,240.00
Maintenance 76,400.00 208,640.00
- Community Services 0122 Maintenance 32,000.00 32,000.00
- Auditor 0134 Salary 264,327.28
Maintenance 109,500.00 373,827.28
- Purchasing 0136 Salary 129,707.72
Maintenance 2,700.00 132,407.72
- Assessor 0137 Salary 474,311.99
Maintenance 46,100.00 520,411.99
- Treasurer / Collector 0138 Salary 363,455.98
Maintenance 126,050.00 489,505.98
- Law 0151 Salary 130,825.10
Maintenance 67,000.00 197,825.10
- Data Processing 0154 Salary 12,000.00
Maintenance 300,900.00 312,900.00
- City Clerk 0161 Salary 264,061.93
Outlays 5,000.00 275,711.93
- Election & Reg 0162 Salary 69,969.76
Outlays 0.00 101,994.76
- License Commission 0164 Salary 12,000.00
Maintenance 0.00 12,000.00
- Human Resources 0170 Salary 145,269.20
Maintenance 9,000.00 154,269.20
- Conservation 0171 Salary 104,523.77
Outlays 8,000.00 118,923.77
Planning Bd/ Comm
- Devel 0172 Salary 235,043.49
Maintenance 57,000.00 292,043.49
- Board of Appeals 0173 Salary 22,000.00
Maintenance 0.00 22,000.00
- Sundry Boards 0174 Maintenance 35,500.00 35,500.00
18-21 Police 0210 Salary 7,864,055.42
- Maintenance 742,100.00
- Outlays 0.00 8,606,155.42
24-25 Fire 0220 Salary 5,399,141.37
- Maintenance 316,450.00
- Outlays 0.00 5,715,591.37
- Inspection Services 0251 Salary 460,592.02 Maintenance 9,800.00
Outlays 0.00 470,392.02
- Sealer of Weights 0254 Salary 15,848.56
Maintenance 650.00 16,498.56
- Civil Defense 0291 Salary 36,900.10
Maintenance 1,500.00 38,400.10
- Woburn School 0300 Budget 49,184,366.00
- Northeast Regional 0301 Budget 925,746.00
- Engineering 0410 Salary 279,988.83
Outlays 2,000.00 304,488.83
33-36 Public Works 0411 Salary 2,366,738.48 37 Public Works 0412 Administration 17,750.00 37 Public Works 0414 Tree Moth 28,500.00 38 Public Works 0417 Street Maint 429,500.00 39 Public Works 0418 Snow Remove 279,000.00 39 Public Works 0419 Traffic Control 82,900.00 39 Public Works 0420 Street Lighting 320,000.00 40 Public Works 0421 Repair & resur 0.00 40 Public Works 0422 Sidewalk Rep 0.00 40 Public Works 0424 Comm. Events 14,000.00 40 Public Works 0425 Bridge Repair 0.00 40 Public Works 0426 Fence Repair 0.00 41 Public Works 0428 City Garage 0.00 41 Public Works 0429 Telephone 2,000.00
41 Public Works 0430 Gas & Oil 295,000.00 42 Public Works 0432 Trucks & equip 211,000.00 42 Public Works 0435 Public building 390,000.00
- Public Works 0436 Outlays 0.00
- Total Public Works Budget 4,436,388.48 45 Cemetery 0490 Salary 382,882.50
46 Maintenance 0.00
- Outlays 10,000.00 392,882.50
- Board of Health 0512 Salary 358,109.63
- Maintenance 79,550.00
- Rubbish Removal 0495 Maintenance 2,667,200.00 3,104,859.63
- Council on Aging 0541 Salary 203,350.25
Maintenance 81,580.00 284,930.25
- Veterans Benefits 0543 Salary 77,637.92 Maintenance 2,500.00
Benefits 209,000.00 289,137.92
- United Veterans 0544 Maintenance 10,850.00 10,850.00
- Public Library 0610 Salary 842,582.92
- Maintenance 220,290.00
- Recreation 0620 Salary 118,893.65
55 Programs 89,320.00
56-57 Maintenance 84,440.00 292,653.65
- Parks 0630 Salary 381,843.12 59 Maintenance 111,650.00
- Outlays 0.00 493,493.12
- Historical Comm. 0650 Maintenance 1,000.00 1,000.00
- Handicap Commission 0660 Maintenance 500.00 500.00
- Biotech Commission 0670 Maintenance 500.00 500.00
- Commission 0675 Maintenance 1,000.00 1,000.00
Be Well Woburn
- Committee 0680 Maintenance 1,000.00 1,000.00
- Traffic Commission 0640 Maintenance 750.00 750.00
- Commission 0685 Maintenance 500.00 500.00
- Commission 0690 Maintenance 1,000.00 1,000.00
- Maturing Debt 0710 Principal 1,380,000.00
Interest 835,074.43 2,215,074.43
- Interest Temp Loans 0715 Interest 220,000.00 220,000.00
- Woburn Retirement 0970 Salary&Maint 4,884,138.00 4,884,138.00
- Pensions 0970 Salary 27,529.87 27,529.87
- Unemployment 0980 Maintenance 100,000.00 100,000.00
- Insurance 0980 Maintenance 17,341,865.44 17,341,865.44
- Medicare Tax 0980 Maintenance 730,000.00 730,000.00
TOTAL GENERAL FUND BUDGET 104,537,695.52
75-76 Water & Sewer Enterprise Fund Budget
77-80 Water = 0450
81-85 Sewer = 0440
Direct Charges to
Total Enterprise Fund
Grand Total Fiscal 2013
Presented to the Mayor: June 13, 2012 s/Scott D. Galvin June 13, 2012
Motion made and 2nd to ADJOURN, all in favor, 9-0. Meeting adjourned at 9:04 p.m.
A TRUE RECORD ATTEST:
William C. Campbell
City Clerk and Clerk of the City Council